Electronic Forms (E-Forms) are available for students in master's, doctoral, and advanced certificate programs. Online forms make it easy for students to submit and reduce processing time. If you have any questions about any form, please contact your graduate advisor, or Graduate Studies at [email protected] or 619-594-5213. The Registrar’s office maintains forms for Late Schedule Adjustment, and Retroactive Course Changes. See the “Other Petitions and Forms” table at the bottom of this page. Graduate Studies maintains the following forms:
To initiate a form, first log into my.SDSU. Next, select the Academic Records tile. 
Choose Student Records Forms from the side menu, and then click to select the desired form. Your name, Red ID, EMPL ID, and program information will automatically populate into the form. Once you submit your form, it will be routed to the appropriate approver(s). 
For assistance, please refer to the Student Forms User Guide.
If you are a graduate advisor and looking to initiate a form on behalf of a student, or view pending petitions, please log in to OnBase here. You can also initiate forms directly from my.SDSU. More resources can be found on the Graduate Advisor page and in the Grad Advisor OnBase Forms User Guide.
After the University Schedule Adjustment deadline, students are expected to complete all courses in which they are enrolled. However, for fully documented, serious and compelling reasons that were not known at the time of registration, the student may request a Late Schedule Adjustment by obtaining appropriate authorizations. The request can be submitted through the Registrar's Office website. The student must provide a type-written statement describing the request, provide supporting documentation and verification that you have notified your course instructor of your request and obtained your grade-to-date in the course (e.g. a screenshot or PDF of your email conversation). The student will need to provide 1 petition for each course, unless withdrawing from the entire semester. All Late Schedule Adjustment Petitions take 7-10 business days for review. Students will be contacted by email of the decision. Any petitions that are submitted with insufficient documentation or incomplete forms will delay processing beyond 10 business days. Back to Top
Graduate Petition for Retroactive Course ChangesIf a student feels that serious and compelling circumstances that were not known at the time of registration and were clearly beyond their control prevented fulfillment of academic obligations, they may request to retroactively add or withdraw from a course(s) after the semester has ended by submitting a Graduate Petition for Retroactive Course Changes to Graduate Studies. This form is available at the Registrar's Office website.
The Graduate Petition for Retroactive Course Changes requires the approval of the instructors of the courses involved, and the approval of the graduate advisor. (Email correspondence must be attached to the form). Supporting documentation must accompany the Petition for Retroactive Course Changes.
If approved, the Registrar's Office requires the student to pay a processing fee to the Cashier's Office.
Note: Students should be aware that the University policy permits approval of this petition only if the student can demonstrate that serious and compelling circumstances clearly beyond their control prevented fulfillment of academic obligations. Supporting documentation is required.
Back to Top Petition for Readmission After Disqualification, or on ProbationStudents who have been academically disqualified for more than 1 semester or left the university on academic probation and want to continue with their program must complete the Petition for Readmission and Reinstatement After Disqualification. Before submitting this form, the student should first reapply to the university during the application filing period. (Visit the Graduate Admissions Office website for application deadlines). Once the application has been completed and submitted, the student must submit this petition to the Graduate Admissions Office for review. The application will not be released electronically to the program for review unless the Readmission petition is approved. This petition must be completed in conjunction with the graduate advisor. The student and advisor must agree on coursework and grade plan that will avoid another disqualification. The minimum Program of Study GPA, Post-baccalaureate GPA, and all other degree requirements should be attainable in a reasonable time frame. Petition for Readmission After Disqualification, or on Probation Form Back to Top
Reissued Graduate Diploma OrderTo place an order, visit https://www.michaelsutter.com/ sdsug/ and click on "Submit a Diploma Request". You will be prompted to enter in as much information as possible and then click "Submit My Diploma Request". Further instructions will be sent to you via email within 3-5 business days.
For notary services, please select the "notary" option when ordering your diploma.
(*Fee is subject to change.)
Effective Fall 2020, you may select to have your legal, chosen, or previous name on file, appear on your diploma. For information, visit Office of the Registrar Name & Gender Change Procedures website. Include all necessary punctuation, spacing, special character(s), etc for your name. Please note that your SDSU transcripts will reflect your legal name, which may not match your diploma.
